Assistant Registrar
Company: Vermont Law School
Location: South Royalton
Posted on: October 11, 2024
Job Description:
Description:Assistant RegistrarFull-time, non-exempt, 37.5
hours/weekReports to: RegistrarHourly Range: $24-28/hourPlease
attach a resume and cover letter for consideration. VLGS Benefits
and PTO include: - Full benefits (medical, dental, vision, etc.). -
403b including 4% employer contribution.- 2 weeks of paid vacation
in addition to paid personal and sick days. - 11 paid holidays plus
two weeks of paid Dean's Days for Summer and Winter breaks. -
Employee Assistance Program.- VLGS course participation with
tuition assistance.- Flexible schedule potential.Vermont Law and
Graduate School is committed to cultivating and preserving a
culture of inclusion and connectedness. We grow and learn better
together with a diverse group of faculty, staff, and students. In
recruiting for faculty and staff, we seek unique backgrounds to
enrich and challenge our community. Position SummaryThe Assistant
Registrar provides essential support to the Office of the Registrar
by undertaking a range of administrative responsibilities. The key
priorities include the management and coordination of the ExamSoft
program used for exams, linking, and maintaining official academic
records, assisting in student registration and enrollment, and all
other duties as assigned.Key Duties and Responsibilities:Management
of both Residential and OHJD exams through ExamSoft program
include:
- Coordinate with OHJD Program Coordinator and faculty on exam
submission, exam entry, monitoring support, and exam day
proctoring, and technical issues.
- Coordinate with residential staff and faculty for exam
submission, entry, posting, exam day proctoring, and technical
issues.
- Communicate with both residential and OHJD students about exam
registration, exam availability, technical issues, and
accommodations.
- Distribute results of exam monitoring program to administrative
support.
- Train residential and OHJD staff and faculty on ExamSoft
program as well as distribute updates in the program
technology.Other responsibilities include:
- Linking student files in Aces, Jenzabar, ImageNow, and
Salesforce.
- Manage official and unofficial transcript requests .
- Top Academic Student Award notifications.
- Assist with commencement preparation and assist in student line
up morning of commencement.
- Organize letters of good standing, ski letters, registration
assistance, and grade entry assistance.
- Verification of enrollments and degrees to 3rd parties.
- Other office tasks such as answering phones, ordering office
supplies, collecting mail, processing verification requests,
assisting students, faculty, and staff.
- All other miscellaneous job-related duties as
assigned.Requirements:Required Education, Skills, and Experience:
- Bachelor's Degree in an appropriate discipline, or a
combination of education and experience from which comparable
knowledge and skills are acquired.
- Public speaking experience.
- Understanding of, appreciation for, and commitment to
inclusion, including the ability to work with students, faculty,
and staff from diverse backgrounds, identities, and
viewpoints.
- Good organizational & administration skills with a special
focus on attention to detail and accuracy.
- Proficient reading, math and analytical/problem solving
skills.
- Experience maintaining complex computerized records systems and
email.
- Proficiency in Microsoft Office Suite, including Outlook,
Office Suite, Excel, Microsoft Teams, Adobe PDF, and significant
experience with ERP or SIS systems.
- Must be able to adapt to new and emerging technology as
established and communicated by the law school.
- Familiarity with higher education organization and academic
policies.
- Ability to deal effectively with a wide variety of individuals
within and outside of Vermont Law and Graduate School.
- Knowledge of FERPA and institutional compliance
regulations.
- Ability to work on multiple projects at any given time; work
well under pressure and with deadlines.
- Ability to develop and maintain recordkeeping systems and
procedures.
- Strong interpersonal and communication skills and the ability
to work effectively with a wide range of constituencies in a
diverse community.
- Ability to gather data, compile information, and prepare
reports.
- Ability to communicate effectively and fluently in English,
both orally and in writing.
- Ability to use independent judgment and to manage and impart
confidential information.
- Ability to interpret, adapt and apply the rules, regulations,
and laws regarding student records, FRPA laws and confidentiality
practices and processes. Ability to maintain confidentiality of
records and information.Other Requirements:
- 95% computer-related work.
- Some weekend and night work is required for exam day proctoring
and commencement.
- Primary work is done sitting and/or standing at a desk;
Repetitive motion (keyboard, mouse, etc.).
- Ability to use a telephone and computer and be present
on-campus for student interactions.
- Ability to perform all essential functions of the job with or
without basic accommodations.
- Ability to work independently and within a team.
- Must be able to work legally within the United States without
sponsorship. Application Requirements:Please attach a resume and
cover letter for consideration. If you are applying from a
third-party website (Indeed, etc.) and are unable to attach
additional materials to your online application, please apply
directly at
https://www.vermontlaw.edu/community/about-vls/employment-opportunities
or email required documents to Christine Moyer,
cmoyer@vermontlaw.edu. As part of our commitment to compliance with
the Americans with Disabilities Act, candidates who meet the
qualifications for this position and who require accommodations to
apply should contact Human Resources at jobs@vermontlaw.edu.
Vermont Law and Graduate School strives to raise the bar for being
an Equal Opportunity Employer, and we prohibit discrimination based
on race, color, religion, ancestry, sex, sexual orientation, gender
identity, age, national origin, place of birth, marital status,
disability, veteran's status, HIV status, pregnancy, genetic
information, health insurance status, and crime victim
status.PM20Compensation details: 24-28 Hourly
WagePI194baa247dc0-31181-35655335
Keywords: Vermont Law School, New England , Assistant Registrar, Other , South Royalton, Northeast
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